Integrate Movie Magic Scheduling with Google Calendar

So I receive a couple of messages asking how I created this integration between Movie Magic Scheduling and Google Calendar. Instead of answering one by one, I decided to create this tutorial that teaches how to do the integration.

The process is pretty simple. We have to create a CSV file using Movie Magic Schedule. To do that we need to run a REPORT that will transfer all the database info into a pdf file and save this pdf to a CSV file.

In order to do that you need the following software:

  • EXCEL
  • WORD
  • ACROBAT READER
  • MOVIE MAGIC SCHEDULING

PART 1 – CREATING THE PDF FILE

Download and import the following report that I created.

CALENDAR EXPORT – BY MARIO AMADEU.

To import a calendar you have to open a Movie Magic Schedule, click on DESIGN, a list of Report Layouts will appear, click on the IMPORT ICON, select the downloaded file and voilĂ .

A report called Calendar Export by Mario Amadeu will show up. Run the report by double clicking on it and then click on Print Preview. The content generated will be barely readable, don’t worry about that because I did this way so the whole information stays in one page for exporting purposes. Print the file as PDF so you can transfer to excel. The first part is done.

PART 2 – CREATING THE CSV FILE

Open the generated PDF file, rotate 90 degrees clockwise, and save. Select all, copy and paste to a word Document.

Every line should have a set of information. For some reason the line breaks messes up sometimes when copying and pasting to word. Because of that, I created one more step on word just to make sure everything will be smooth. With the text copied to word, go to EDIT->REPLACE. In the field “Find what:” type “}”, and in the field “Replace with:” type “^p”. Hit REPLACE ALL button.

Note: if the line breaks are fine, then replace “}” with a “blank space”

Save the file as txt. Open Excel and click on DATA->GET EXTERNAL DATA->IMPORT TEXT FILE. Open the text file created on word and a Text Import Wizard will open.

On step one choose Delimited;
On step two select Semicolon;
On step three select the second column and change the data format to DATE MDY
Hit finish.

The excel file will be created. Select the column B, START DATE, and format the column as a DATE with format MM/DD/YYYY. Save the file as CSV. DONE.

PART 3 – IMPORTING TO GOOGLE CALENDAR

This is the last step. To import to Google calendar, you have to open Google Calendar and under OTHER CALENDARS click on ADD->IMPORT CALENDAR. Browse for the csv file you just created, select the calendar to export to, and hit IMPORT.

If for some reason you get an error message, open the CSV file on Excel and break the table down in less records. Save 2 or 3 CSV files, each one containing 30 lines maximum. Repeat the first line with the header and save it for each one. Import the files into Google Calendar. DONE.

CONCLUSION

The good part of this integration is the fact that you can add cast and crew to the calendar, they can see details like maps, description, synopses, page count, estimated time and comments. I am pretty sure that more features will be created in the future, and maybe in a next version of Movie Magic Scheduling we will have this integration built in.

What I am working now is creating fields for call time and more detailed information like inserting day breaks and so on.If anyone figures new things, please comment here and share with the world. Thanks.

New Feature Film in New York

I am doing the pre-production of a new feature film based in New York.

The director called me from over there and hired me to work for him at a distance. I couldn’t physically travel to New York because I am doing physical therapy and my doctor didn’t allow me to work yet. So we agreed that I would do the scheduling, budgeting, and breakdown before the principal photography starts.

For this production I am using the Movie Magic screenwriter, Movie Magic Scheduling, and Movie Magic Budgeting. These software are really good. They are very helpful with the whole process of pre-production.

The advantages of these software over other software, like Celtx for example, is the industry standard interface. Pre-production of films in Hollywood is made the same way for a long time. Scheduling a feature film is a three-part process: 1 – breakdown the script, 2 – preparing a production strip board, and 3 – determining the final shooting schedule. The movie magic package helps a lot with this process. Little things like the color coding, break down categories, and full integration between script, schedule and budget are key to the creation of a well structured pre-production. Then we have more advanced tolls like Report Design, Day out of Days control, Red Flags features, Calendar Management, and Element linking that makes the scheduling process way more precise.

Another good aspect of the Movie Magic package is that the company who creates the software gives a couple of courses for free. Right now I don’t have time to do them, but as soon as I finish this schedule I might take some courses. I might be able to catch little and more advanced things that I wouldn’t otherwise.

The main production of the film is scheduled to start in July. I am having a lot of work to put everything together as fast and accurate as possible. So far I am doing fantastic. My job is to manage everybody schedule, solve this jigsaw puzzle, and deliver the schedule and budget in two weeks.